1. Purpose and roles
This Addendum applies when an organizer uses Kabola for participants who are minors. The organizer decides whose data to collect, which features to enable, and what to publish, and is the controller. M4EIQ processes that information to provide Kabola.
2. Organizer assurances
- The organizer has authority to create participant records and any consent required from a parent or guardian.
- The organizer provides age-appropriate notices and a practical contact for families.
- The organizer uses display names, photos, public participation, career statistics, communications, and tryout notes only where appropriate and permitted.
- The organizer promptly corrects, archives, or requests deletion of inaccurate or unnecessary records.
3. Accounts and family access
Kabola does not offer independent child self-registration. An administrator links an adult or authorized player account, or issues a one-time guardian invitation. Family access does not create league staff permission, and scorekeeper PIN access is separate.
4. Identity, age, and contact fields
Kabola uses a display name on public and family surfaces. Legal name, birth month and year, email, postal information, and guardian invitation details are intended for authorized administrators and operational use only. Organizers must avoid entering unnecessary sensitive data in free-text fields.
5. Public participation and career statistics
If a workspace is public, a participant's display name, team and season history, games played, scoresheet entries, and related participation may be public by default. Career statistics and badges are intended to remain disabled until an administrator records the organizer's decision to publish them.
The organizer must inform families of these defaults and provide an appropriate way to request a private workspace, different display name, archive, or publication change. Kabola does not represent that an administrator toggle alone proves guardian consent.
6. Photos and media
An organizer must obtain any required release before uploading or publishing a youth photo, verify that publication is safe and appropriate, and remove it when authority ends. Public URLs may be copied or shared outside Kabola. Photos must not reveal sensitive location, medical, school, or contact information.
7. Tryouts, volunteers, and performance data
Tryout scores, notes, volunteer check-ins, verified hours, game statistics, and recaps can affect or describe a young person. Access must be limited to authorized roles, notes must be factual and respectful, and records must not be used for discrimination, profiling unrelated to league operations, or automated high-impact decisions.
8. Communications
Organizers must classify messages appropriately, honour available preferences, and comply with CASL, CAN-SPAM, and other applicable rules. Message bodies must not contain PINs, door codes, private access notes, or unnecessary youth information.
9. Retention and requests
The organizer determines how long youth league records are needed, subject to law and legitimate sport, safety, financial, and volunteer-verification requirements. M4EIQ will provide reasonable assistance with correction, access, archive, export, or deletion requests. Certain transaction, security, backup, and verification records may be retained.
10. Prohibited use and incidents
Kabola must not be used to groom, exploit, harass, track, or expose a child; publish sexual or abusive content; facilitate unauthorized direct contact; or disclose safety-sensitive information. Suspected danger should be reported to the organizer and appropriate authorities. Security and privacy concerns may be reported to M4EIQ.
11. Law and contact
The organizer remains responsible for the youth, privacy, education, sport, and safeguarding laws that apply to it. Kabola does not claim COPPA, FERPA, school-board, or sport-body certification. This Addendum is governed by Ontario law and the federal laws of Canada applicable there. Contact info@m4eiq.tech. M4EIQ Inc.'s registered address is 168C Rivington St., Carp, ON K0A 1L0 CA.